Planning, setting objectives, indicators … is what is expected of project managers; as a matter of fact, that’s the easy part. The difficult part is to actually run it successfully.
Multi-tasking, work in indeterminate status (finished but in need of a last touch), dependencies between tasks, Murphy’s law and in general, the day-to-day jobs, make managing the tasks of each department, keeping an eye on all kinds of work, being up to date with the progress of all tasks and their dependencies in an orderly fashion…. quite a challenging task.
For that reason we adopted Kanban. With this system, all planned work can be done following a few simple rules, which are graphically displayed and allow reorganisation of the work on a weekly basis for each department, giving priority to certain tasks depending on the actual status of the projects and the other day-to-day duties. This ensures constant attention to projects, and reduces uncertainty for planning and compliance with deadlines.
Applying Kanban to task management allows us to control the workflow and measure it in such a way that the bottlenecks can be graphically displayed, which is an important visual aid to tackle them in an adequate manner. We believe that this streamlined project management provides an added value to our customers, as we are more predictable and we have a better control of the progress of our projects and deadlines.